Use of Facilities

The East Rochester Union Free School District (ERUFSD) buildings and property are primarily available for the regular program and activities of the school district. When not in use for these purposes, the Board of Education will allow the use of these facilities by other groups within the allowable limits of Section 414 of the New York State Education Law and the regulations herein provided. 

A completed request for use of facilities (and Certificate(s) of Insurance, if applicable) must be submitted online. The requesting party will receive an e-mail notifying them that their request has been approved and activated or denied. A bill will follow. 

ERUFSD will charge the sponsoring organization for the incremental costs of all activities taking place in the buildings or on school properties. Costs vary between commercial and non-profit use. A Fee Schedule is made available for viewing in the Cost of Facilities and Labor file, below. 

Some rules and regulations that apply to the use of facilities at all times include but are not limited to:

  • No smoking in the buildings or on the grounds of East Rochester UFSD

  • Alcoholic beverages are not allowed on any school premises

  • Food and beverages are only permitted in cafeterias/all-purpose rooms – Eating or drinking in auditoriums or gymnasiums is not permitted

  • Minors are required to have adult supervision on a 1 to 15 ratio basis

  • Entrance to the property shall be permitted ONLY via main doors. All doors to the facility shall remain LOCKED at all times.

Facility Use Request Directions:

All facility use requests are completed online. The first step needed to make an online facility use request is to create a user account. More information, including a video and Quick Start Guide are available under the "Facility Use Request" tab to the left. Be sure to complete all information fields and then click the submit button. If your registration was successful you will receive an e-mail confirmation.